Your World of Work
Working with busy multi-site, multi-shift environments? Want to streamline and simplify all those workforce management complexities, from forecasting labour models and calculating daily demand fluctuations to automatically generating rotas? With elementsuite by your side, you can make smarter decisions when scheduling your workforce and turn your challenges into opportunities.
Compliance peace of mind
With built-in financial, absence and compliance checks (working time directive, min rest rules etc.), you’ll make managers’ lives easier by ensuring regulation conformity. Intuitive tooling gives you insights you can act on, including shifts swap validation and compliance alert frameworks, empowering you to make informed decisions.
Schedule staff based on each site’s unique ‘shape of day’
Using factors such as historical data, real-time weather, global and local events as well as promotional impacts, elementsuite fine-tunes allocation of employees based on your organisation’s anticipated ‘shape of day’.
elementsuite’s workforce management solution enables smarter decision-making when it comes to staff scheduling. From forecasting staff demand to automatically building rotas, as well reviewing absences, all in one place, your life is simplified when it comes to workforce management. It’s all thanks to our winning features:
Precise labour forecasting
Automatically map staff allocation against your demand and budget
Plan schedules
Quickly build rotas in line with employees contracted hours and availability
Schedule against your ‘shape of day’
Use site-specific data to automatically calculate staffing demands at 15-minute intervals
Optimise labour costs
Re-run 'shape of day’ using actual results to identify lost opportunity and optimise labour spending
Swap shifts and pick-ups
Enable employees with the same skills to pick up and swap shifts between each other whilst allowing managers to have control to authorise shift changes/swaps
Multi-site shifts
Offer flexibility to employees to work additional roles across different locations, improving staff retention
Calculate attendance
Accurately capture hours worked each shift with real-time clocking-in and –out data
Planned absences
Ensure absences are approved ahead of schedule to easily incorporate into auto-generated rotas
Unplanned absences
Ensure employee timecards remain accurate with automatically updated absences and shift changes
Overtime and tips
Calculate and allocate shift premiums, overtime and tips
Gain financial control
Drill down on sales and labour costs from company to site view reports
Forecast modelling
Want to create your schedules to match demand, but your demand ranges between departments? You choose how your forecast is modelled in one flexible adaptable place.
Customise reporting
Define which workforce management metrics you want to see in your reports in line with current business requirements
Your world of work is right at your fingertips, from any device, anytime, anywhere. elementsuite empowers you, your employees and your organisation to excel like never before. Our technology supports you in managing your employees with precision and personalisation. Choose a revolutionary all-in-one platform that powers up your people in exciting new ways. Faster. Easier. Smarter.
Want to know what each product includes for our Workforce Management module? Check out the feature list here!
Find out more about elementsuite here
elementsuite’s workforce management software offers a range of features to streamline your HR operations.
One standout feature is the efficient scheduling and shift management, enabling you to create and optimise employee schedules effortlessly.
Stay flexible with real-time updates and easy shift swaps to meet changing staffing needs.
Moreover, leverage labour forecasting and demand planning tools using historical data and trends to predict staffing needs and optimise levels to match demand, avoiding over- or under-staffing.
Absolutely! Workforce management platforms are designed with seamless integration in mind. Integrate effortlessly with various critical systems to enhance overall efficiency.
Directly transfer accurate time and attendance data for streamlined payroll processing by integrating with your preferred payroll system.
Synchronise workforce data with Enterprise Resource Planning (ERP) systems for improved resource allocation and financial planning.
Align workforce management with customer service needs by integrating with EPOS and other sales systems, optimising business operations and client interactions.
One significant advantage of utilising our workforce management module is the boost in efficiency and productivity by ensuring you have the right people, in the right place, at the right time.
Automation of manual tasks allows your teams to focus on strategic initiatives, ultimately leading to increased productivity.
Cost optimisation is another vital benefit, as effective labour management reduces overtime costs, minimises over-staffing, and optimises budget allocation.
Compliance and risk mitigation are equally essential, ensuring adherence to labour laws and regulations, minimising legal risks, and preventing penalties.
Lastly, data-driven decision-making empowered by actionable insights and analytics leads to informed choices in workforce planning and strategic decision-making
Selecting the ideal HR and workforce management software involves a strategic approach. Begin by conducting a thorough assessment of your business requirements, identifying and prioritising your unique needs. If you aren’t sure where to start, you will find a series of useful resources in our HR toolkit.
Scalability and customisation are crucial factors; choose a solution that can scale with your business growth and be tailored to your evolving needs.
Integration capabilities are equally important to ensure seamless compatibility with your existing software ecosystem, enhancing efficiency and data flow.
A user-friendly interface that demands minimal training is pivotal for successful adoption across the organisation.
Consider the vendor’s reputation, customer reviews, and support services to ensure a reliable and responsive partnership.
Additionally, evaluate the ROI (return on investment), when selecting a workforce management software. This should have a range of benefits / metrics including manager hours saved, payroll accuracy increase, reduction in overtime, agency spend reduction etc.
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